Regarding the Handling Rules of Personal Information

1. Purpose and Use of Personal Information

The Types and Purpose of use of Personal Information held by Adecco Ltd. (hereinafter referred to as “Adecco” or “we”) are in the following mentioned below;

Types of Personal Data

Purpose of use

  1. To reply to questions, consultations, and inquiries regarding our company
  2. To provide information for the concerned services
  3. Introducing job and Employment Contract matters
  4. Personnel and Labor Management 
  5. To provide welfare benefits
  6. Organizing, Operation of Education and Training, and Management of Attendance
  7. Assistance and contact regarding consultations
  8. Contact during emergency, calamity and safety confirmation that is considered necessary.
  9. Correspond based on the Laws and Regulations
  10. Guidance of all sort of questionnaire, campaign, events, e-magazines, and sending gifts
  11. Marketing activities regarding to our company’s business operations, Advertisement distribution and survey,
    And cooperation request for signatures

Personal Information of the person/s who applied to our company’s hiring

Selection process for hiring, task related to its settlement.

Information of our Retiree/s, new employee/s, and their families

  1. Personnel and Labor management
  2. To provide welfare benefits
  3. Education, Training, and Counselling
  4. Contact during emergency, calamity and safety confirmation that is considered necessary.
  5. Correspond based on the Laws and Regulations
  6. Marketing activities regarding to our company’s business operations and survey, questionnaire, and cooperation to request for signature-collecting campaign

Personal Information of our company’s clients

  1. To reply to questions, consultations, and inquiries regarding our company
  2. To provide information for the concerned services
  3. Management of clients and Sales activities
  4. To bind contracts and Implement the contracts contents
  5. Guidance of all sort of questionnaire, campaign, events, and e-magazines
  6. Marketing activities, Advertisement distribution and cooperation to survey, in order to improve the services we provided.
Personal Information of those who applied to our seminar & registration meeting
  1. To contact, manage and accept regarding the subscription
  2. Guidance regarding our services
  3. Making Statistic data

2. Voluntarily providing the Personal Information

Providing Personal Information to our company is an optional. There is a tendency that we may not be able to offer you our services if the personal Information is not provided.

3. Deletion and/or Return of Personal Information

The Personal Information we have received will not be returned. The Personal Information will be deleted after a certain period if the unnecessity of storing the Personal Information in the future is determined under our company’s responsibility.

4. Acquisition of personal information through Cookies, etc.

In order to improve convenience, deliver ads, and create statistical data, we use Cookies, Action keys, Web beacon, and other tracking tools in our web sites. These tools may acquire user’s system information necessary to view our web page, information to identify the user as the same person that visited our web sites before, action history of the user (browsing history of our web pages and contents, etc.), device information and location information, etc. However these information does not contain information that can identify individual. 

5. Providing to Third Parties

Adecco will not provide the Personal Information to a third party without the disclosing party’s consent except in the cases described below:
  • Based on Laws and Regulations
  • When there is a necessity of protecting a human life, physical and property, and it is difficult to obtain a consent from 
    disclosing party.
  • When there is a necessity of enhancing public hygiene or promote fostering healthy children, and it is difficult to obtain a 
    consent from the disclosing party. 
  • When there is a necessity for the national organization or the local government administration or the consignee to cooperate in order to perform the duties prescribed by the Laws and Regulations, and there is a risk which will affect the accomplishment of duties by obtaining the person’s consent.

6. Entrustment of Personal Information

In order to accomplish the Purpose of use within extent necessary, we may entrust some part or all of the Personal Information Handling Operation. We will entrust the Purpose of use within the scope for the corporation or Individual that meets or over the standard of the Personal Information Protection Structure of Adecco.

7. Shared Use of Personal Information

Adecco will shared use the Personal Information that have been obtained in accordance with the matters below in order to provide a comprehensive Human Resource Services.

  Shared use 1 Shared use 2 Shared use 3
Contents of personal information subject to shared use Name/Email Address/Phone Number/Fax Number/Transaction History Name/Residence Address/Birthday/Email Address/Phone Number/Work History/Skills Licenses/Other job introduction/and information for introducing job. Company Name of clients/Address/Name/Position/Email Address/Phone Number/Fax number/Transaction History
Scope of shared use Location information of every company of Adecco Group (Domestic and Overseas) Location information of every company of Adecco Group (Domestic and Overseas) Location information of every company of Adecco Group (Domestic and Overseas)
Purpose of shared use In order to propose the Services of Adecco Group A contact from Adecco Group to introduce job and related to it.
In order to propose the Services of Adecco Group related to introducing job.
In order to provide guidance of questionnaire, campaign and events etc. of Adecco Group.
A contact from Adecco Group to introduce job and related to it.
In order to propose the Services of Adecco Group related to introducing job.
In order to provide guidance of questionnaire, campaign and events etc. of Adecco Group.
Method of obtain Obtain thru Writing, Email from electronic devices, Phone and Interview Shared from our HR management system, Writing, Email from electronic devices, Phone and Interview Shared from our HR management system, Writing, Email from electronic devices, Phone and Interview
The responsible person-in-charge for the shared Use of Personal Information Kenichiro Kawasaki,President, Adecco Ltd

8. Disclosure of Personal Information

The disclosing party or its proxy may request the notification of purpose of use, disclosure, correction, add or erase, to stop the usage, to delete and stop the provision of Personal Information to the Third party (called “Disclosure” in the following).
For request, kindly please contact us below and we will respond promptly due to the prescribed procedure by our company.

Inquiry Contact at

User of Our Services
<Location of Adecco> Location list

Freshman and Candidates applying as our employee
Hiring Support Desk   Adecco Ltd
TEL: 03-6628-6951
MAIL: ade.jp.saiyo@jp.adecco.com

The following matters are NOT applicable for disclosure of information. In these cases, we will give notice with reasons.

  • When the claimant of disclosure cannot be Identified, or its proxy cannot be identified. 
  • When violated the Laws and Regulations.
  • When there is a risk of harming the disclosing party or third party, physically, its property rights and interest. 
  • When there is a seriously impede in implementing the company services properly.

9. The Responsible person-in-charge of Personal Information Protection and its Company Name

Personal Information Protection Support Desk    Adecco Ltd
Personal Information Protection Control-In-Charge (General Manager of, Legal and Compliance Department) 
MAIL : service@jp.adecco.com

Last Reversed    1st December,2019
Enactment Date  17th September,2008

For complains and consultations inquiries aside from our Inquiry Contact, you may go through the Window of Accredited Personal Information Protection Organization.
Adecco is affiliated to “Accredited Personal Information Protection Organization”
●Japan Institute for Promotion of Digital Economy and Community of General Incorporated Foundation
Privacy Mark Promotion Center for Consumer Consultation Desk  
TEL: 0120-700-779
12F Roppongi first building,1-9-9 Roppongi Minato-ku, Tokyo 106-0032, Japan
 Please beware that the mentioned Desk is not for our products and service